Management Review Meeting Minutes Proforma

The Management Review Meeting Minutes Proforma Template is a structured document designed to capture and document the discussions, decisions, and actions taken during management review meetings within a cleaning business. This template is organized into key agenda items, allowing for the systematic recording of observations, actions, and outcomes related to quality, health and safety, and environmental performance. It includes sections for follow-up actions from previous meetings, audit results, business objectives, customer feedback, and more. This proforma is essential for ensuring that all important aspects of the business are reviewed, and that decisions are properly documented and followed up.

What’s Included:

1. Attendees:
   • Fields to record the names and positions of all attendees at the meeting, ensuring that all relevant parties are accounted for.
2. Agenda Items:
   • Follow-up from Previous Management Review Meetings: Document observations and actions taken based on discussions from previous meetings.
   • Audit Results (Internal and External): Record observations and actions related to the results of internal and external audits.
   • Business Objectives and Targets: Capture discussions on the progress and achievement of business objectives and targets.
   • Customer Feedback: Document customer feedback and the actions taken to address any concerns.
   • Business Performance: Record observations and actions related to the overall performance of the business, including quality, safety, and environmental factors.
   • Management Plans: Review and document any updates or changes to management plans.
   • Corrective and Preventative Actions: Capture observations and actions related to corrective and preventative measures.
   • Incidents: Record discussions on incidents that have occurred and the actions taken in response.
   • Sustainability of IMS: Review the sustainability of the Integrated Management System (IMS) and document any necessary actions.
   • Opportunities for Improvement: Identify and document any opportunities for improvement discussed during the meeting.
   • Review of Key Policies: Review key policies and document any observations or actions.
   • Review Resource Requirements: Discuss and document the resource requirements for the business.
   • Supplier and Subcontractor Management: Review the Preferred Supplier/Subcontractor Register and document any observations or actions.
   • Review Aspects and Impacts Register and Risk Register: Review and document discussions related to these registers.